Why Accountants Need Secure Backup
In May of 2017, the ransomware known as WannaCry spread to hundreds of thousands of computers in about 150 countries. Ransomware usually enters the computer of an unsuspecting user. It starts to encrypt your files and then shuts down your computer. In order to retrieve your files, you need to pay the hacker money, or a ransom, in order to unlock your system.
Banks, railroads, government offices, hospitals, FedEx, and Nissan were among the victims of that attack. When big corporations and businesses that spend millions of dollars on security are hacked, that should sound the alarm to everyone who uses a computer.
For accountants, this warning should ring loud and clear. Accountant’s computer systems often contain much private information about the people and businesses they have as clients: social security numbers, work and home addresses, banking information, and in many cases, passwords to access their clients accounting software.
The Special Challenge for Accountants
Accounting files are generally far more difficult to replace than normal documents and spreadsheets. In many offices, it is a practice to back up the entire day to an external hard drive. So when it is necessary to repair or replace a computer, the information from the external hard drive is simply reloaded to the computer.
The custom is to do a full backup each night and the previous day’s backup is erased. The dilemma that this presents is that sometimes accounting data might need to be restored to match a certain day or transaction. So if the saved data has been corrupted is some way, it may have been corrupted without anyone’s knowledge. Thus the backup, purge, and repeat method will only perpetuate the problem of the corrupted data.
Additionally, accountants routinely need to prepare for different types of audits. The information needed for the audit may have been purged from the system. Or it may be necessary to try and restore from a backup that is months or even a year old. To restore from a backup that old is often fraught with problems and frustration.
What is Recommended
Experts in the data services field recommend:
Having an automated system that minimizes human error
Backup your data to multiple destinations
Develop a Retention Policy specific to your profession
If you have a firm or multiple accountants in one location, be capable of Multiple Device Management
How SecureBackup Will Meet Your Needs
SecureBackup software, from Secure Data Inc., automates all of your backup tasks. It is a set it and forget it system. Even if the accountant, secretary, or IT person is in Hawaii on vacation, your backups will continue to be performed right on schedule.
Whether you choose to use an external hard drive, a flash drive, or a cloud based data storage system, SecureBackup allows you to determine where you want your backups stored. It accomplished this task simultaneously. If you choose to send your backup to 5 different destinations, it will happen all at once.
Our software was designed to allow you to set your own Retention Policy. This means that you set all the parameters for how long to store a backup, when to delete a backup, and how much storage space will be allotted for this purpose.
Once installed on your computers, the secure Web Portal permits users to manage the files from all the computers. This system allows you to share stored files securely with other authorized users. So even if you are in Hawaii on vacation, you can login and take care of that last minute job you forgot to finish.
Make Your Backups Count
As an accountant, you no doubt are interested in the cost of having a secure and simplistic way to manage all your backup needs. Check out the software yourself with the 30 DAY FREE TRIAL EDITION, then go to our Pricing and Plans page, or just give us call to get started now at 1-800-875-3230.